Receptionist/File Clerk

 

Summary/Objective

Under the direct supervision of the Accounting/HR Manager this position provides administrative support for the Accounting, Human Resources, and Abode Management Team. In addition to the phones and front desk customer services, performs duties such as typing/data entry, filing and maintaining /organizing the filing, helps organize annual destruction policy, meeting agendas, coordinating mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external customers, visitors, as well as internal contacts at all levels of the company. Independent judgment is required to plan, prioritize & organize diversified workload, and recommends process improvement ideas.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Schedules and organizes activities such as meetings, training, department activities and locations
  • All company filing aspects maintained. Retrieves and or copies information from files when requested
  • Maintains and updates library and department Google drive folders
  • Data entry
  • Make copies and build packets for the Accounting, HR, Safety, and other departments as needed
  • Organizes and prioritizes workload and information
  • Sorts, opens, date stamps and distributes mail
  • Special invoice processing for a couple accounts, i.e. Linn Co-Op, CR LC/RC, etc.
  • Office supply inventory and ordering
  • Housekeeping of main office, main lobby sitting area and break room / kitchen
  • Water plants
  • Drafts and or routes written responses or replies by phone or e-mail when necessary
  • Responds to regularly occurring requests for information
  • Occasionally will handle confidential, sensitive and non-routine information and explains policies when necessary
  • Works independently and within a team on special nonrecurring and or ongoing projects
  • Types and designs general correspondences, agendas, memos, spreadsheets, tables, graphs, etc.
  • Proof reads copy for spelling, grammar and layout, making appropriate changes
  • Accounts Payable check stuffing, stamping, and mailing
  • Assist Safety Manager with clerical assistance
  • Help maintain SDS binders and remote access
  • Applicant tracking spreadsheet data entry
  • Annual archiving and labeling of accounting and project files
  • Works with Accounting Manager to prepare and schedule the annual destruction of documents per business entity
  • City council meeting agenda’s pulled and routed
  • House warming gift process for contracted sales
  • Residential home sales customer services aspects, sending closing survey emails, 30-day warranty, 1 year warranty, and possibly assist with some of the Call-back scheduling and or documentation data entry
  • Organizes the annual Holiday mailing process
  • Other duties and projects as assigned

Qualifications and Skills

Position Type & Expected Hours of Work

  • Abode Companies primary days and hours of operation open to the public are Monday through Friday, 7:30 a.m. to 4:30 p.m. OR 8:00 a.m. to 5 p.m.

Required Education & Experience

  • High school diploma
  • One year of administrative experience

Preferred Education & Experience

  • Associate’s degree
  • Two years of related experience

Benefits

Abode Construction, INC offers a comprehensive and competitive benefits such as PTO, Holiday observed benefit, Medical, Dental, Life Ins and ADD, and 401K Retirement Safe Harbor. A benefit summary will be shared at the time of interview. Thank you.

Department

Accounting / Human Resources

Reports To

Accounting / Human Resources Manager

To apply, please email your resume and or application to Julie in Human Resources  customerservice@abodeconstruction.com

Download Application
2018-11-12T14:09:53+00:00